Rentalot Plus is a rental management system for holiday properties, with many different availability views. It can be configured with or without online booking on the front end.
At the front end, Rentalot Plus is a marketing engine. Whether you have one or hundreds of units, it is vitally important that your potential customers have access to lots of information about the property they are planning to rent, and easy access to clearly presented pricing information. Rentalot Plus has many different ways to display information about your accommodation, availability, and prices.
At the back end, Rentalot Plus is an administration system that helps you to provide a first class professional service to your clients. It also has reports and charts that help you to manage and optimise the business.
The Front End
- You can show your availability as a simple list (in the 'classic' Rentalot style), a block view, or an interactive calendar view.
- There's a search form, where clients can search all your properties by date, capacity, and facilities. And there's a check availability form, where clients can check the price and availability of a specific unit.
- There's an enquiry form and a booking form. Clients can pay online and can receive a link to their My Booking page where they can download documents and make further payments. Payments are handled by our (free) Payage component, which supports numerous payment gateways.
- There's a map view, which shows your units on a Google map, with markers, popup unit descriptions, and links to the booking and enquiry forms.
- Rentalot Plus stores its data in your Joomla database. There are no fees for your ongoing use of Rentalot Plus, other than your hosting fees and payment gateway fees. You manage the business in the back end administration interface.
Rentalot Plus calculates prices using "Price Periods". You can setup as many price periods as you want, each with its own unique price. A price period can be any length of time from a single day to an entire year. For example, if you only accept bookings for complete weeks starting on a Saturday, you would setup a price period for each week. Your price periods don't have to be of equal length, so if you only do full weeks in high season, but accept daily bookings out of season, Rentalot Plus can easily handle that. If a client books a period of time that crosses multiple price periods, Rentalot Plus adds up the prices of the individual periods to calculate the total price. If a client wants to book part of a price period, he is charged the full price of any price period overlapped by the booking. How you setup your price periods depends entirely on your business, but Rentalot Plus should be able to handle most cases.
- Payment Schedule
The initial booking payment can be a fixed amount, a percentage of the total, or the whole amount. You can configure up to three further payments at variable dates. The system will email you when payments are due, and reports show payments due and payments received.
There are three different kinds of discounts. Early booking discount applies to bookings made more than a certain number of days before the arrival date. For multi-period bookings you can configure up to ten different discount levels, giving different discounts for different numbers of periods. You can also create discount vouchers, where customers can enter a code to activate the discount. Discounts can be a percentage or a fixed amount. Discounts apply to all units; it's not currently possible to configure different discounts for different properties.
Rentalot Plus allows you to configure "Extras", or options (you can choose the words you want to use for "Extras" and "Units" on the front end). Rentalot Plus provides flexible pricing of extras as well as minimum and maximum numbers that can be ordered. If you use online booking, clients can book them at the same time as they book accommodation.
- Reminder Emails
The Notifier Plugin runs once per day to update the exchange rates for your chosen currencies and to send you reminders about payments due, guest arrivals, and departures. It's completely automatic, just install it, enable it, and forget about it. It will email you when a payment is due or a guest is due to arrive or depart.
The My Booking page allows clients to check their booking details, make additional payments, and download documents. Documents can be generated manually or automatically, including any of the client's booking details.
Rentalot Plus is designed to help you run your business easily so that you can concentrate on your customers. At the touch of a button you can see your gross profits, money due in and money due out. Want to see if it’s worth renewing an advertisement? Just click on the lead source pie chart. Want to see which extras make money and which don't? Just click on the Extras bar chart. The Housekeeping Schedule report has just the right information for preparing your accommodation and receiving your guests. Want to know what time of year is busiest for bookings? Try the Booking Trend Graph.
You can configure as many different currencies as you wish. Exchange rates are automatically updated daily from Yahoo finance, and customers can view prices and make bookings in any of your offered currencies.
- Language Support
Both the back and front end use the standard Joomla language file system, and several language files are included with the product. The translations are contributed by users and may need updating. For multi-language sites, we supply content element files for the FaLang language manager component.
Rentalot Plus should work in any Joomla Template so the overall style of yur site is entirely up to you. The product itself is as graphically neutral as possible, although all the elements it generates have CSS classes so that you can style everything to your requirements without changing the code. Rentalot Plus does have its own css file, which it loads on all its front end pages, but you are free to modify the default styling as you wish. Our demo site shows the default "out of the box" styles, but you will probably want to implement your own style.
The Rentalot Plus User Guide explains every detail, from getting started to the last detail of every configuration option. It's big, but it will save you a lot of time and guesswork. You'll also need the Payage User Guide to help you configure your chosen payment gateway. Unfortunately our user guides are only available in English.