Rentalot is a free rental management system for businesses in the holiday property rental market.

Rentalot streamlines the administration of your business, helping you to provide a top quality professional service to your clients.

Rentalot generates an availability calendar like the one shown here on the right, with prices and availability automatically generated from the prices and bookings in the Rentalot database. The columns, date formats, and styles used in the availability table are all configurable.

If your prices are weekly and you don't need online booking, Rentalot might be all you need. If you offer daily prices, or you need online booking, then Rentalot Plus is for you.

Rentalot comes with a comprehensive, free, PDF user guide.

Administration Interface

The free version of Rentalot does not allow clients to book online. You take bookings manually and enter them into the back-end administration interface. Rentalot helps you with the price and payment schedule calculation, updates the front-end availability table, and stores all of your booking information for reporting purposes

Price Calculation

Rentalot calculates prices using "Price Periods". You can setup as many price periods as you want, each with its own unique price. A price period can be any length of time from a single day to an entire year. For example, if you only accept booking for complete weeks starting on a Saturday, you would setup a price period for each week. Your price periods don't have to be of equal length, so if you only offer full week rentals in high season, but accept daily bookings out of season, Rentalot can handle that. If a client books a period of time that crosses multiple price periods, Rentalot adds up the prices of the individual periods to calculate the total price. If a client wants to book part of a price period, he is charged the full price of any price period overlapped by the booking.

It is convenient to have Rentalot calculate booking prices, but it is not mandatory. All the calculations can be manually overridden, so if you have a different way of calculating prices, or you negotiate a special rate or payment schedule with a client, you can just enter booking prices or payment schedules manually.

Payment Schedule

Rentalot offers a great deal of flexibility in the way it calculates the payment schedule associated with bookings. The initial payment can be a fixed amount, a percentage of the total, or the whole amount. You can configure up to three further payments at variable dates.

Multi-currency

You can configure as many different currencies as you wish. Customers can view prices in any of your offered currencies.

Reports

The Financial Report is generated from your bookings and shows money received, money due in, money due out, and gross profit in your base currency. The Schedule Report shows a selection of booking data that is relevant to preparing accommodation for arrivals. It is a huge help in avoiding mistakes and making sure the right information is to hand on changeover days. The Lead Source Report and Lead Source pie chart measure the effectiveness of your various advertising campaigns.

Documentation

Like all our products, Rentalot is fully documented in a PDF user guide, so you never have to wait for answers or search forums.

Downloads

You can download the user guide and the software here.